Committees

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Below is a listing and description of the Committees that assist the Board in managing the association. For a listing of the Committee Chairs and Members, click the link below:
 
Committee Chairs and Members
 

Committee

Description/Purpose

Required Composition, if applicable

Architectural Review

Carries out the responsibilities specified in CC&Rs Section IX. Generally reviews applications for alterations, additions, improvements or replacements for 1) decks, 2) courtyard/patios, 3) windows, and 4) miscellaneous projects such as solar energy panels, satellite dishes, solar tubes, skylights, etc. The Committee meets monthly and makes recommendations to the Board regarding approval, approval with conditions, or denial of the projects.

ARC Guidelines

CC&Rs

Minimum of three voting members, maximum of five voting members, plus one alternate.

Budget

Purpose is to develop and propose to the Board an operating budget and reserves contribution for the upcoming year.

Current Budget

Committee. Chair is the Board Treasurer. No limit on number of members who are appointed by Board.

Clubhouse

Purpose is to ensure the Clubhouse is well maintained for the enjoyment of all the residents at annual events, Board meetings and for the rental of the facility to residents for special events. The chair schedules cleanings with the contracted cleaning service, purchases needed supplies, and ensures trash is removed each week. Works with residents who wish to rent the clubhouse for special events, provides keys for the event and inspects it once it is over in order to release their deposit. Maintains keys for outside storage, kiosk and clubhouse.

Committee. Chair and membership appointed by Board.

Elections (formerly Nominating)

Carries out the responsibilities in Section 6.2 of the By-Laws.

By-Laws

Chair, who is a member of the Board.

Infrastructure

Purpose is to recommend changes, enhancements and repairs to the Board relating to the infrastructure of the community and to recommend the method for monitoring major work performed by contractors.

Committee. Chair and membership appointed by Board.

Landscape

Purpose is to (1) recommend to the Board a landscape contractor and monitor the contractor’s work; (2) utilize landscape budget for general landscape maintenance; make recommendations to the Board to initiate bids as needed – replacement/addition of shrubs/trees, irrigation equipment and other landscape elements; monitor installation; (3) monitor grounds to identify problems with sprinklers/grading/and other landscape issues needing repair or replacement; (4) develop a long range plan outlining strategies to mitigate problems caused by climate change and the Bluffs unique location; (5) maintain a campus with a contiguous, groomed and attractive landscape setting.

Landscape Committee Guidelines

Arborist Report

Committee. Chair and membership appointed by Board.

Neighborhood Watch

Purpose is to maintain a Neighborhood Watch program using the guidelines of the local Sheriff’s Department. Ten Area Captains monitor local safety issues and, if notified of a local emergency, will alert their neighbors.

Neighborhood Watch Details

Committee. Chair and membership appointed by Board.

Newsletter

Purpose is to develop and produce, with the approval of the designated Board member, a monthly newsletter.

Newsletters

Committee. Chair and membership appointed by Board. Board appoints a Board member as liaison.

Pool

Purpose is to recommend changes and updates to the Board relating to the pool itself and the furnishings and equipment in the pool area. Responsibility includes monitoring and reporting on any security issues impacting the pool area.

Committee. Chair and membership appointed by Board.

Social

Purpose is to develop and manage social activities throughout the year for the benefit of the entire community.

Committee. Chair and membership appointed by Board.

Tennis

Purpose is to recommend changes and updates to the Board relating to the tennis courts.

Committee. Chair and membership appointed by Board.

Website

Purpose is to maintain and update the association’s website: bluffcity.org.

Committee. Chair and membership appointed by Board.

Welcoming

Purpose is to welcome new owners and renters to the community and provide them with information relating to our operations, social activities and rules. Committee chair works with our Property Management Company to provide them information as needed to keep an accurate and current Rental List. Additionally, provides monthly report on new homeowner activity, pending and closing sales numbers.

Welcoming Packet

Committee. Chair and membership appointed by Board.